Components Of A Quote
Local Use Charters
Hours of use: Local travel is most commonly based on hours of use. The national average rate per hour for a full size deluxe motor coach in March of 2007 was $90 (2004 was $83; 2003 was $68). Almost all companies have a 3, 4, 5, or 6-hour minimum charge-5-hours being the most common across the U.S.
Gratuity: The standard bus operator gratuity for chartering a bus is 10%. About a third of operator’s pay comes from the gratuity as an incentive to provide good service.
Sales Tax: There is no sales tax when chartering a bus in most states (CA has a 1% tax, and OH appx. 7.75%).
Over the Road Charters
Mileage: buses traveling out of the local area and overnight are quoted based on miles. The average charge per mile across the nation in March of 2007 was $2.94 (2004 was $2.66) with the company’s day rate as a minimum charge per day. 2012 average rate is $3.50
Day Rate: The minimum charge per day if the per-mile charge is not more than the combined day rates. The average day rate in March of 2007 was $821 (2004 was $769; 2003 was $703). 2012 Average day rate $960
Driver Change: for every 10 hours of driving, or 15 hours of stand-by time, law requires 10 consecutive hours of rest. If you plan on driving over 10 hours, an operator change has to be made. Bus Operator changes range from $200 to $900 depending on how far from the departure city the change has to be made.
Local Travel: The amount of local mileage allowed per day once the bus reaches the destination city.
Driver Hotel: Usually the customer books and pays for the operator’s hotel room, but most hotels will comp the operator’s room at no charge when you book several rooms for your group. Ask for someone in group sales at the hotel to ensure the operator’s room is complimentary.
Other expenses: Depending on your destination, you may encounter other fees such as bridge tolls or airport taxes, most companies include these in your initial quote, and some have you pay for them as they are incurred.
Fuel Surcharge: During periods of fuel price volatility, bus companies often charge a fuel surcharge to prevent having to change their primary rates (filed and posted) on a daily basis. Bus companies commonly link their fuel surcharge rate with the Department of Energy’s website: http://tonto.eia.doe.gov/oog/info/wohdp/diesel.asp.